Best Times to Schedule Global Meetings

When your team spans across the Americas, Europe, and Asia, finding a standard 9-to-5 meeting time is impossible. Someone is always going to be inconvenienced. The goal is to minimize that inconvenience and share the burden.

Finding the "Golden Window"

For teams split between the US East Coast and Europe, the best time is usually between 9:00 AM and 11:00 AM EST (which translates to 2:00 PM to 4:00 PM in London). This keeps everyone within their standard working hours.

Adding Asia to the Mix

When you add cities like Tokyo or Sydney, the math gets harder. A 9:00 AM EST meeting is 11:00 PM in Tokyo. In these cases, early morning or late evening calls are unavoidable. A common compromise is 8:00 AM EST / 1:00 PM GMT / 10:00 PM JST.

Rotate the Responsibility

If your team is truly global, the fairest approach is to rotate the meeting times. One week the Americas take the early morning shift, the next week Asia takes the late evening shift. This ensures no single region always bears the brunt of inconvenient hours.

Ready to manage time zones better?

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